Policy and Terms and Conditions of Lux Christian Academy

Release of Liability and Assumption of Risk Agreement

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I, the undersigned, being the parent or legal guardian of the student being enrolled, understand and

acknowledge that participation in school activities, including but not limited to physical education

classes, extracurricular sports, field trips, and other school-related events involves certain inherent risks

and potential hazards, which may result in injury, illness, or other harm.

In consideration of the student being allowed to participate in these activities, I hereby agree to the

following:

Assumption of Risk: I acknowledge and fully understand that my child’s participation in school activities

carries inherent risks, including the risk of serious injury or death. I voluntarily choose to allow my child to

participate, assuming all risks associated with such participation.

Release and Waiver: On behalf of myself, my child, and our respective heirs, assigns, personal representatives

representatives, and next of kin, I hereby release, waive, discharge, and covenant not to sue Lux Christian

Academy, its administrators, directors, agents, officers, volunteers, employees, and other students

(hereinafter referred to as "Releasees") from any and all liability, claims, demands, actions, and causes of

action whatsoever arising out of or related to any loss, damage, or injury, including death, that may be

sustained by my child, whether caused by the negligence of the Releasees or otherwise, while participating

in school activities or while on the premises where such activities are conducted.

Indemnification: I agree to indemnify and hold harmless the Releasees from any loss, liability, damage, or

costs, including court costs and attorneys' fees, that they may incur due to my child’s participation in

school activities, whether caused by the negligence of Releasees or otherwise.

Medical Treatment: I give my consent to Lux Christian Academy to provide, through a staff of its choice,

customary medical/athletic training attention, transportation, and emergency medical services as

warranted in the course of my child’s participation in school activities. I further understand that I will be

responsible for any medical or other charges in connection with my child’s participation in school

activities.

Severability: I further expressly agree that this Release and Waiver is intended to be as broad and inclusive

as is permitted by the law of the State of Oklahomaand that if any portion thereof is held invalid, it is

agreed that the balance shall, notwithstanding, continue in full legal force and effect.

By signing below, I acknowledge that I have read and fully understand this

Release of Liability and Assumption of Risk Agreement, and I voluntarily agree to its terms.

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Music

All students are required to participate in music lessons as part of their curriculum. Families are

responsible for arranging and making monthly payments directly for these lessons. Payments must be

made on time; a $20 late fee per child will be applied to any late payments. Please note that no refunds or adjustments will be provided for missed lessons or withdrawals.

This policy ensures that students have consistent access to music education and that our instructors are fairly compensated. Thank you for your cooperation and commitment to enriching your child’s education through music.

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Lux Christian Academy Student Privileges Policy

At Lux Christian Academy, we are dedicated to fostering a positive learning environment where students are encouraged to develop both academically and personally. To ensure our students learn accountability and maturity, we have established the following policy regarding the potential loss of privileges due to poor behavior or poor academic performance:

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Loss of Privileges

Students who exhibit poor behavior or achieve unsatisfactory grades may lose certain privileges as a

consequence of their actions. These privileges may include, but are not limited to:

Recess: Students may be required to spend recess time working on assignments or reflecting on their

behavior under the supervision of a teacher or staff member.

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Field Trips: Students with repeated behavioral issues or poor academic performance may be excluded

from participating in field trips.

Awards and Recognitions: Eligibility for awards, recognitions, and other honors may be affected by a

student's behavior and academic performance.

Special Treats and Activities: Participation in special treats, celebrations, and extracurricular activities

may be restricted for students who do not meet behavioral or academic expectations.

 

Criteria for Loss of Privileges

The determination of whether a student loses privileges will be based on the following criteria:

 

• Behavioral Issues: Repeated incidents of disruptive behavior, disrespect towards teachers and peers,

• Failure to follow school rules or other conduct that negatively impacts the school environment.

• Academic Performance: Consistently poor grades, failure to complete assignments, lack of effort in

class and failure to meet the school's academic standards.

 

Restoration of Privileges

Privileges may be restored once a student demonstrates improved behavior or academic performance.

The process for restoring privileges includes:

• Behavioral Improvement: Demonstrating consistent positive behavior and adherence to school rules.

• Academic Improvement: Showing significant effort in completing assignments, participating in class, and improving grades.

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Encouraging Accountability and Maturity

By implementing this policy, Lux Christian Academy aims to teach students the importance of

accountability for their actions and to encourage personal growth and maturity. We believe that these

lessons are essential for their development as responsible individuals.

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School Phone Policy

Phone Usage Restrictions:

Students who have phones must keep them turned off throughout the entire school day.

Phones must remain off until the student is picked up from the school building.

Prohibited Actions:

Under no circumstances are students allowed to take out their phones during school hours.

This restriction applies before, during, and after school while on school premises.

Consequences for Policy Violation:

First Offense:

If a student's phone is seen out during the school day or before/after school, it will be confiscated.

A parent or guardian will need to retrieve the phone from the school office.

Repeated Offense:

If a student is caught with their phone again after the initial confiscation, they will lose the privilege of

having their phone at school permanently.

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AUTHORIZATION FOR TRANSPORTATION AND FIELD TRIPS

The school may plan carefully arranged, supervised special trips for the children away from school. These include children taking walks. I give the school permission to transport my child on these field trips.

I(we) give the school permission to transport my child for field trips that require vehicular transportation and transportation to/from their local school.

Students will take field trips during the school year. These learning experiences are designed to enrich the curriculum of LCA. Field trips are fun and informative experiences for LCA students.

 

Permission Slips

This is a one-time permission form per student(s) for all field trips, mission activities, and off-campus

activities, etc., which will cover your student for the entire school year.

 

Parent Drivers

Parents who agree to transport students will be required to sign a form agreeing to follow specific

guidelines regarding the safety and supervision of students who will travel in their vehicle. Parents are

expected to maintain control of student behavior while in transit. Parents will only allow G-rated movies to be shown in transit and should play music that is appropriate and in keeping with biblical values. Drivers should not make unscheduled detours from the field trip agenda and are to travel directly to and from thedestination.

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Photograph and Video Permission and Use

By signing this form, you grant Lux Christian Academy the irrevocable right and permission to use

photographs, video recordings, and other media of your child in any and all of its publications, including website entries, without payment or any other consideration.

You understand and agree that these materials will become the property of Lux Christian Academy and will not be returned. You further consent to the academy's use of your child’s image, likeness, name, voice, or statements for the purpose of promoting the school, in any media format now or hereafter known.

Scope of Use:

This authorization extends to all forms of media, including but not limited to print, digital, video, and online platforms. Lux Christian Academy reserves the right to edit, alter, copy, exhibit, publish, or distribute these photos and videos for purposes of publicizing its programs or for any other lawful purpose.

Waiver of Rights:

You waive the right to inspect or approve the finished product, including written or electronic copies,

wherein your child’s likeness appears. Additionally, you waive any right to royalties or other compensation arising or related to the use of the photographs or videos.

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Release from Liability:

You hereby hold harmless, release, and forever discharge Lux Christian Academy from all claims,

demands, and causes of action which you, your heirs, representatives, executors, administrators, or any

other persons acting on your behalf or on behalf of your estate may have, by reason of this authorization.

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Consent:

I, the parent/legal guardian of the student named above, or on the online enrollment form. I have read this release before signing below or on the online form, and I fully understand its contents, meaning, and impact.

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WITHDRAWAL FROM PROGRAM: I understand and will comply with the policies included in the

Enrollment Agreement with Lux Christian Academy. Lux Christian Academy retains the right to reserve the right to suspend or expel its students/family as it deems fit without cause.

I understand that I must provide a two (2) weeks written notice of withdrawal from the program before the following month. If this notification is not provided, I agree to pay all tuition and fees for the month,

whether or not my child attends. I understand that when my child is withdrawn, s/he will only be eligible for re-admission based on space availability and all other enrollment criteria. If my child is selected for re-enrollment, I will be required to complete an entire new Enrollment Agreement at the current rate and pay a new non-refundable Registration Fee at the current rate. If there is an outstanding balance when my child is withdrawn, I will be required to bring my account current prior to completing a re-enrollment application.

I understand all fees (Tuition, Registration, Activity) are non-refundable.

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BULLYING, HARASSMENT, & GUN/ WEAPON POLICY

Lux Christian Academy believes in living out the word of God by the way we treat everyone around.

(Ephesians 4:32, Matthew 7:12) LCA prohibits and does not tolerate bullying, harassment, or

discrimination of any kind, whether in person. Bullying fosters a climate of fear and disrespect that can

seriously impair the physical and psychological health of its victims and create conditions that negatively affect learning, thereby undermining the ability of students to achieve their full potential.

Behaviors that place another student or group of students in fear of harm, or insult or demean any student or group of students, will not be tolerated.

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DRUG-FREE & TOBACCO-FREE SCHOOLS

LCA is a drug- and tobacco-free schools policy that states all persons on school property will be violating policy if they use, transmit, or are under the influence of any narcotic drug, a hallucinogenic drug, amphetamine, barbiturate, marijuana, or any other controlled substance or any non-intoxicating alcoholic beverage (such as low point beer); fortified wine or other intoxicating liquor; or transmit drug paraphernalia or counterfeit drugs; or possess, use, transmit or are under the influence of any other chemicals or products, including synthetic drugs and controlled drugs for which the person does not have a prescription.

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GUN/WEAPON-FREE SCHOOLS

All LCA students and parents are prohibited from using or possessing a firearm or weapon at school, at any school-sponsored event, or in or upon any school property, including school transportation or school-sponsored transportation.

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Online Bullying Policy

At LCA, the safety and well-being of our students are our top priorities. While we strive to create a

supportive and respectful environment within our school, we recognize that online interactions among

students fall outside our direct supervision. To address this, we have established the following policy

regarding online bullying:

Parental Responsibility: LCA is not responsible for monitoring or managing online interactions between

students. We encourage all parents to actively supervise their children's online activities, including social media usage, to ensure they are safe and respectful.

Communication and Education: We will try our best to provide resources and guidance to students about appropriate online behavior and the importance of digital citizenship. However, parents are the primary monitors of their children's online presence and behavior.

Reporting and Support: If a parent or student becomes aware of online bullying or inappropriate behavior involving LCA students, we encourage them to report it to the school administration. However, we cannot intervene directly.

Collaboration with Parents: We believe in a collaborative approach to addressing online bullying. We ask parents to communicate with the school if they have concerns about their child's online interactions with peers, and we will work together to support the affected students.

Expulsion Policy: If online bullying persists despite the efforts of parents or guardians to stop it, and it

negatively impacts the day-to-day operations of the school, faculty, and students, the involved student will be subject to expulsion. This measure is necessary to maintain a safe and conducive learning

environment for all.

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ILLNESS:

We have Zero tolerance for:

• Persistent Cough

• Shortness of breath or difficulty breathing

• Fatigue

• Muscle or body aches

• Headache

• Loss of taste or smell

• Sore throat

• Congestion or runny nose

• Nausea or vomiting

• Diarrhea

Sick students (with a temperature of 99 degrees or higher, vomiting, or diarrhea) will be sent home from school to ensure the student's welfare and the safety of other students. Students should be free of fever, vomiting, or diarrhea for a minimum of 24 hours before returning to school. Therefore, if the school sends a student home for one of these reasons, they should not return to school the following day. Parents should be considerate of other students and school personnel by not sending a student to school with an infectious condition, fever, or persistent runny nose, green mucus, cough, or sneezing. Parents may also be asked to pick up their students if they are found to have contracted conjunctivitis (“pink eye”) or head lice. In the case of head lice, the student will be readmitted to school ONLY after he/she has been treated with a proper lice-killing shampoo. In some cases, a doctor’s note may be required before the student is allowed to return to school. In the event any student has a communicable disease, the parents are expected to notify the school and to re-admit the student only after a doctor has given written permission for the student to return to school.

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MEDICATION

LCA will only give medications to students who have a physical chronic illness or asthmatic issues. LCA

has the right to decline requests to give students medications.

The medication must be sent in a pharmacy-labeled bottle. Inhalers need to have the pharmacy label on the inhaler. The school must have written directions from a physician and written permission from the parent or guardian. Any changes in time, dosage, or medication will require new orders from the physician and a new form signed by the parent. All pills will be counted, and a form will be filled out and signed by the parent and LCA Staff. No Medicine will be sent home with students.

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STUDENT’S PERSONAL BELONGINGS

Students are not allowed to bring personal items such as toys or pets to school unless it is a designated day for such items. They are a source of distraction and conflict between the students. Electronic games, toys, cell phones, iPods, MP3 players, smart watches, or personal headphones will not be allowed in the classroom. Broken or missing student belongings are not the school's responsibility. 

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Out-of-school discipline

The out-of-school suspension will be given to students who display behaviors such as fighting or

disturbing the school routine. The out-of-school suspension will be determined by the faculty, and parents will be notified.

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Withdrawn Student

If a student is withdrawn from LCA without a reasonable cause, the student will not be able to re-enroll

into LCA.

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Right to Expel

Lux Christian Academy reserves the right to expel any student at any time if it is determined that their

behavior or actions are detrimental to the safety, well-being, or academic environment of the school

community. This decision is made at the discretion of the school administration and may be based on, but not limited to, the following circumstances:

• Severe or Repeated Misconduct: Any behavior that consistently disrupts the learning environment, violates school policies, or endangers the safety of other students, faculty, or staff.​

• Online Bullying: Persistent online bullying or harassment that continues despite intervention efforts and negatively impacts the day-to-day operations of the school, faculty, and students.

• Academic Dishonesty: Repeated incidents of cheating, plagiarism, or any other form of academic

dishonesty.​

• Substance Abuse: Possession, use, or distribution of illegal substances, including drugs and alcohol, onschool premises or at school-sponsored events.

• Violence or Threats: Any acts of violence, threats of violence, or possession of weapons on school

property or at school-related activities.

• Legal Issues: Any legal issues or criminal behavior that reflects poorly on the school or compromises the safety of the school community.

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Procedure for Expulsion

• Investigation: The school administration will conduct a thorough investigation into the behavior or actions leading to the consideration of expulsion.

• Parental Notification: Parents or guardians will be notified of the situation and given an opportunity todiscuss the matter with school officials.

• Decision: The final decision regarding expulsion will be made by the school administration. Parents or

guardians will be informed of the decision in writing.

Finality of Decision

The decision to expel a student is final and not subject to appeal. Lux Christian Academy strives to make such decisions with the utmost care and consideration for all parties involved.

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Tuition and Fees

Policy Conditions and Terms Cont.

Tuition, Fees, and Payments

REGISTRATION FEE: I understand that an annual, non-refundable, Registration Fee shall be paid in advance to enroll and hold my student’s spot.

 

CHARGES AND PROCEDURE FOR LATE PICK-UP:

I understand that if I fail to pick up my child by the scheduled closing time, I will be charged a late fee of $15 per 15-minute period, or a portion of a 15-minute period, per child, until the child is picked up.

Payment is due the next day of service.

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Tuition Due Dates

Tuition is due on the 1st of each month. To streamline the payment process, all families are required to

have a credit card and/or ACH payment method on file. Tuition payments are processed automatically through a secure third-party system.

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Parents, guardians, and responsible parties are required to pay tuition directly to the school. Students who receive a Parent Choice Tax Credit are responsible for paying any remaining tuition balance, either in full at the beginning of the year or through monthly payments according to the school year calendar. Tuition payments are non-refundable. Additionally, Parent Choice Tax Credits cannot be refunded or transferred to other schools.

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Before and after care is billed separately and is not included in tuition. Students who qualify for subsidies may use those subsidies to pay for before and after-care through a separate daycare provider, or they may choose to pay for this care out of pocket through the school’s program.

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Late Fees

Payments not received by the due date will incur a $30 late fee. This charge will be automatically applied to the account.

 

Account Delinquency

If an account falls two months behind on payments, the student will be temporarily prohibited from

attending school until the outstanding balance is settled. Prolonged non-payment may result in the loss of the student’s place in the school, and re-enrollment will require payment of a new enrollment fee.

School Tax/Scholarships: I understand that school-choice tax credits and other scholarships can be used to cover my child's tuition, in whole or in part. However, if these options are denied by the school, state, federal offices, or due to unforeseen circumstances, I, as the parent/guardian, agree to be fully responsible for paying all tuition and fees for my student(s).

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SCHOOL PROPERTY

Students are responsible for the proper use and care of school property such as textbooks, library books, desks, uniforms, school property, school vehicles, and equipment. The parent/guardian of a student is responsible for the replacement or repair of damaged school property when it is determined that the damage was caused by the student's negligence. School officials may conduct regular or random searches of their contents at any time for health or safety reasons.

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UNIFORM/DRESS CODE

Uniforms promote unity and equity for all students.

Benefits of uniforms:

• Decreases bullying

• Inspires a sense of professionalism in students

• Increases Safety

• Easier morning for parents and students

• Builds school spirit and pride

Girls' Uniform Policies:

Hair and Nails:

• Hair is neat and combed nicely

• Students are not allowed to dye their hair; any natural or unnatural hair color is prohibited ( no greens, reds, blues, purples, yellows, oranges, etc.)

• Free-forming hair, Free-forming braids, and free-forming dreads are prohibited

• Hair is to be pulled out of the face,

• Bangs above the eyebrows are allowed

• All types of artificial nails are prohibited

• Natural nails are to be no longer than the tip of the finger ( this is for safety)

• Only biological girls are allowed to paint their nails

Shoes:

Allowed shoe colors are: navy blue, black, grey, and brown

Styles of shoes:

• Tennis shoes

• Flat Mary Jane shoes with a strap

• Boots below the knee, pants must be pulled over the boots

• Uggs cannot be worn with skirts, skorts, or shorts

• Opened-toe shoes, heels, wedges, Crocs, thigh boots, house slippers, and Skele-toes are not school-approved footwear

Jewelry:

• Minimal Jewelry: Students are encouraged to wear minimal jewelry to maintain focus and prevent distractions in the classroom.

• Necklaces: Long chains are not permitted. If students choose to wear necklaces, they should be short and simple.

• Earrings:

  • Girls: Only stud earrings are allowed. Dangling or hoop earrings are not permitted.

  • Boys: Earrings are not allowed.

Other Jewelry: Any other jewelry, such as bracelets and rings, should be simple and not excessive.

 

Dresscode:

Order uniforms from Cookies Uniforms:

All shirts are required to have the LCA crest

• Gray or navy blue slacks

• Gray or navy blue skirts and skorts

• Skirts may be worn with solid black leggings/tights (no lace trim or mesh) that reach the ankle. Leg warmers and loud or contrasting colors of pantyhose or socks are not acceptable. No designs may be woven into the material.

• LCA jumper

• LCA plaid tie

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Chapel Uniforms
Chapel uniforms must be worn every Wednesday or on other days designated by the school.

• Girls: Plaid jumper or blue skirt, white blouse (not a polo), and school plaid tie.​

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Boys Uniform Policies

Hair and Nails:

• Hair is neat and combed nicely

• Students are not allowed to dye their hair; any natural or unnatural hair color is prohibited ( no greens, reds, blues, purples, yellows, oranges, etc.)

• Free-forming hair, Free-forming braids, and free-forming dreads are prohibited

• Hair is to be pulled out of the face

• Bangs above the eyebrows are allowed

• All types of artificial nails are prohibited

• Natural nails are to be no longer than the tip of the finger ( this is for safety)

• Only biological girls are allowed to wear nail polish

 

Shoes:

Allowed shoe colors are: navy blue, black, grey, and brown

Styles of shoes:

• Tennis shoes

• Dress shoes

• Boots below the knee pants must go over the boots

• Opened-toe or open heel shoes, heels, wedges, Crocs, thigh-high boots, house slippers, and Skele-toes are not school-approved footwear

 

Jewelry: Minimal Jewelry: Students are encouraged to wear minimal jewelry to maintain focus and prevent distractions in the classroom.

Necklaces: Long chains are not permitted. If students choose to wear necklaces, they should be short and simple.

Earrings: Girls: Only stud earrings are allowed. Dangling or hoop earrings are not permitted.

Boys: Earrings are not allowed.

Other Jewelry: Any other jewelry, such as bracelets and rings, should be simple and not excessive.

Dresscode:

• Order all uniforms from Cookies Uniforms:

• All shirts are required to have the LCA crest

• Gray or navy blue slacks

• Gray or navy blue Shorts

• LCA plaid tie

• LCA blazer

• LCA white dress shirt

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Chapel Uniforms
Chapel uniforms must be worn every Wednesday or on other days designated by the school.​

• Boys: White button-up school shirt with crest, blue slacks, school plaid tie, and school blazer.

JEAN DAYS

Every Friday, students can wear jean bottoms and a school Spirit Shirt for $1. Jeans must be

blue or black and have no rips or holes in them. Jeans must touch the knee.

Outwear

Uniforms, sweatshirts, and cardigans must display the LCA crest. Outerwear not complying with

LCA policy will not be allowed and should be taken off when entering the building.

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SCHOOL/PARENT PARTNERSHIP

Lux Christian Academy has a specific spiritual purpose based upon biblical guidelines (Deuteronomy 6:1-9, Ephesians 6:1-4). Lux Christian Academy strives to set a Christian and educational atmosphere. Therefore, it is required that at least one parent/ guardian is a believer and attends a Bible-teaching, Holy Spirit-filled church. It is required that at least one parent sign our Parent Agreement.

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Parent Promise/ Agreement

The administration of Lux Christian Academy requires at least one parent of each student to join the other Lux Christian Academy parents in pledging to uphold this agreement in order to glorify God through families, teachers, and students who embody His grace.

“I/We as parent/parents/ guardian understand, agree, and will commit to the following:

To guide our children through a biblical worldview, recognizing Lux Christian Academy as a supportive

system (Deuteronomy 6:5- 7; Colossians 2:8; Matthew 22:37).

To pray for Lux Christian Academy, its families, faculty, and administration daily (James 5:16).

To serve the school by volunteering my time, talents, and gifts (Mark 10:43-45).

To live a life pleasing to Christ Jesus (Ephesians 4:1). As Christ-followers, we do not engage in a lifestyle

of adultery, homosexual activity, alcohol abuse, the illegal use/sale of drugs, or any other illegal act.​

To seek unity in the body by seeking to resolve any conflict within the Lux Christian Academy community

by addressing the matter appropriately with the person or persons directly involved (Matthew 18:15-17).

To look for Godly Characteristics in our children’s behavior and to praise them and (1 Corinthians 13:4-7).

To communicate lovingly to other parents when we have valid concerns about their student’s behavior so that each of us as parents may guide our student to grow in Christ-like character (Colossians 3:12-17).

To attend school-related meetings intended to create a community of Lux Christian Academy parents who are equipped to work with the school and one another; to educate our children, and to be unified in our ability to encourage one another in the high calling of raising Christ-Centered children.” (Hebrews 10:25).

Family Forum Partnership Requirement

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At Lux Christian Academy, we believe that the success of our students is directly connected to the support, consistency, and structure they experience at home. Student growth is most effective when families and the school are aligned.

To strengthen this partnership, all parents and legal guardians are required to attend one Family Partnership Session per semester.

These sessions are designed to:

• Support student success at home and at school

• Align families with school expectations, values, and academic goals

• Equip families with tools that reinforce learning, behavior, and character development

Attendance Requirement

• One session per semester is mandatory for each family. a total of 2 a year

• Sessions may be offered in person or virtually, depending on availability.

• Attendance will be recorded.

Non-Compliance

• Families who do not attend the required session within the designated semester will incur a $100 fee added to their student account.

• This fee does not replace the attendance requirement and is assessed to encourage compliance and accountability.

Lux Christian Academy affirms that student success does not occur in isolation. Consistent family involvement is vital to helping students thrive academically, socially, and spiritually.

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ATTENDANCE

School Arrival and Dismissal

Parents must make sure their child is on time every day.

School: 8:15 a.m. – 3:30 p.m.

Early Den 7:30 a.m. – 8:00 a.m

Evening Den Tutoring: 3:30 p.m. – 5:30 p.m.

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Before and After Care
Before- and After-Care is available at a daily rate of $300 per family. This rate covers both Before Care and After Care for that day. If a child stays for either service, including evening tutoring, the daily fee will be charged to the student’s account and processed weekly.

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Absences

The following procedures apply to absences:

Teachers will maintain accurate records of student attendance and punctuality. Should a student

accumulate more than 10 unexcused absences in a single semester, as determined by the school

administration, the student may not be eligible to advance to the next grade level the following academic year.

If a child is absent due to family vacations or several days of illness, the child will be able to complete

their missed assignments upon their return to class. They will be given the same number of days they

missed completing assignments at home. Any student with excessive absences in a year may be required to repeat the grade.

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Tardies:

All students are expected to be in class by 8:15 a.m. Students who are habitually late will not be allowed to make up work missed after the third tardy. Three tardies will equal one absence. Excessive tardiness and absences may lead to expulsion.

 

Late Pick-Up Fee Policy

• Families are expected to pick up their child(ren) promptly at the scheduled dismissal time.

• A late fee of $1.00 per minute per student will be charged for every minute past the designated pick-up time.

• The late fee must be paid in full before the start of the next week in order for the student to return to class.

• Failure to pay late fees on time will result in the student being unable to participate in class until the balance is cleared.

• Excessive or repeated late pick-ups may result in disciplinary action, up to and including dismissal (expulsion) from the program.

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Inclement Weather/ Unforeseen Circumstances Postings

It may be necessary to close, delay the start of school, or dismiss early because of inclement weather or unforeseen circumstances. Information regarding school closing or delayed start will be texted to parents’ mobile phones.

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Lions Organizer

All students will use a designated Organizer Lion’s Keeper (trapper keeper) for papers, notes, homework

assignments, and all communication between home and school. The Lion’s organizer is to be used for

LCA school-related materials only. (NO BACKPACKS)

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Communicating with Faculty and Staff

The LCA faculty and staff welcome constructive communication from parents. The following guidelines

will help to direct communication in the most productive and safe way.

Email the school to request a private conference with your students' teacher or administration staff and a time will be scheduled.

Teacher-parent/legal guardian conferences will be scheduled twice a year. An evaluation will be performed on your child prior to each conference. The evaluations will be discussed during the conference.

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Technology

If a student breaks or damages school technology either on campus or off, the family will be notified of

repair and/or replacement fees will be added to the child’s account and has to be paid by the end of the quarter. The child will not be permitted back into the school until the fee is paid in full.

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Homework

At LCA, we believe that homework should serve a meaningful purpose by fostering accountability and

responsibility. We do not assign homework merely for its own sake. Instead, homework at LCA is

designed to reinforce classroom instruction and cultivate discipline, time management, and effort.

We are committed to providing age-appropriate assignments and ensuring that the time required to

complete them is reasonable. To support our students' spiritual development, we strive to minimize homework assignments on Wednesday nights.

Even when no specific homework is assigned, all students have tasks to complete each night, promoting continuous learning and growth.

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MEDICAL INFORMATION

AUTHORIZATION FOR MEDICAL TREATMENT OF A MINOR

I (we) understand and do hereby state that I am (we are) parent(s)/legal guardian(s)of the enrolled

child(ren)/, a minor child of my age who resides with me (us). I (we), authorize, for emergency purposes

only, a school-designated employee to transport the above minor by ambulance and consent to any

necessary examination, anesthetic, medical diagnosis, surgery or treatment, and/or hospital care to be

rendered to the minor under the general supervision of any physician or surgeon licensed to practice

medicine in the State of Oklahoma.

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I (we) also authorize the school to evacuate in the event of an emergency.

I (we) understand we must provide a copy of your child (ren) Immunization upon enrollment.

Per state regulations, a written statement is required to waive immunization requirements.

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I understand that the school is closed on the following holidays: New Year’s Eve, New Year’s Day,

Memorial Day, Independence Day, Labor Day, and Thanksgiving Day (Thurs. & Fri.) Christmas Eve,

Christmas Day, and other days. I agree that I will not receive a refund, credit, or any other allowance

for these days. If a holiday falls on a weekend, it will be observed on either the preceding Friday or the following Monday. Lux Christian Academy will do its best to give notice of school closings.

*Subject to change*

ABSENCES/VACATIONS: I agree to inform the school immediately if my child is absent any day. I

understand that no allowances, credits, refunds, or make-up days shall be made for absences (i.e.

sickness).

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EMERGENCY CLOSING AND INCLEMENT WEATHER INFORMATION: Understand that Lux Christian

Academy intends to be open and provide service, excluding holidays and vacations, but that inclement

weather, natural/national disaster, civil unrest, war, disease outbreak, or significant building issues may

disrupt service. I will contact the school to ensure that it is open during any of the said events. I agree that if the school is closed for an extended period, I will remain responsible for my tuition payments. Lux Christian Academy will send out alerts to inform the student body of closings.

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Acknowledgment

By enrolling my student at Luke’s Christian Academy, I acknowledge and agree to these terms and conditions. I understand that these terms and conditions are subject to change.

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Anti-Discrimination Policy

Purpose

Our organization is committed to creating and maintaining an environment where all individuals are treated with dignity and respect. Discrimination of any kind, whether based on color, national origin, age, disability, or any other protected status, will not be tolerated.

Policy Statement

We strictly prohibit discrimination, harassment, or unequal treatment of any individual on the basis of color. Every member of our community—including employees, students, parents, and visitors—deserves fair treatment, equal opportunity, and a safe environment.

Scope

This policy applies to:

• Hiring, promotion, compensation, and employment practices

• Enrollment, admissions, and participation in programs or services

• Access to facilities, activities, and resources

• Interactions among staff, students, families, and community members

Expectations

• All individuals must conduct themselves in a manner that promotes inclusivity, fairness, and respect.

• Offensive remarks, exclusionary behavior, or actions based on a person’s color or other protected characteristics are prohibited.

• Decisions related to employment, academic, or service opportunities will be based solely on merit, qualifications, and legitimate organizational needs.

Reporting and Accountability

• Any individual who believes they have been subjected to discrimination should report the incident to the designated administrator or supervisor immediately.

• All complaints will be taken seriously, investigated promptly, and handled confidentially to the greatest extent possible.

• Individuals found to have engaged in discriminatory conduct will be subject to corrective action, up to and including termination or dismissal from the program.

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Scholarship Policy

Lux Christian Academy is committed to providing opportunities for students and families who demonstrate need and align with the mission of our school. Scholarships are designed to assist families in meeting the cost of tuition; however, they are not guaranteed and are subject to review each school year.

Eligibility & Application

• All students are eligible to apply for scholarships.

• Scholarships are awarded based on established criteria, and applicants who qualify and are selected will be notified directly.

Award & Processing

• Scholarships are not guaranteed until:

  1. They have been formally awarded.

  2. They are added to the student’s account.

  3. They have been processed by the school’s financial office.

• Scholarships may cover all or a portion of tuition, depending on the award.

Renewal & Continuation

• Scholarships are not automatically renewed each school year.

• Receiving a scholarship in one year does not guarantee a scholarship for the following year.

• Families must reapply annually and meet all eligibility requirements to be considered.

Compliance & Revocation

• Students and their families are expected to comply fully with Lux Christian Academy’s policies, guidelines, and expectations.

• Failure to comply may result in the reduction or revocation of the scholarship at any time.

Conflict of Interest & Fairness

• Self-dealing or preferential treatment is strictly prohibited.

• Scholarships may not be awarded to any student who is closely related to, or otherwise connected with, an interested party concerning OSF (Opportunity Scholarship Fund).

• All scholarship decisions must be made in a manner that is fair, transparent, and in compliance with applicable regulations.

Commitment

Our organization values diversity as a strength and is committed to fostering a community built on trust, integrity, and equality. We believe that respecting all people—regardless of color—is essential to fulfilling our mission and vision.